Ayawaso East Municipal Health Directorate Attendance · Home Visits · Supervision
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Confirm the area you supervise.
Welcome, 👋
Select the CHPS zone you are working in today.
Access is role-based: Nurse · Supervisor · Admin. Contact the administrator for an account.
GHSAyawaso East
Nurse Field Work
Online
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My CHPS Zone Position
Ranking by average validation score (all-level DQA + immunization coverage) against all CHPS zones.
My Home Visit Target —
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0%
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Households visited (month)
0
Home-visit sessions (days)
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Next home visit day
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Next CWC day
My Activity This Month
My Services Provided
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My Facility Validation Summary
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↺ Records saved on this phone, not yet uploaded
My Facility Validation Reports
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My Facility Validation Reports
Facility / CHPS
Sub-district
Month
Type
Level
Checked
Matched
Mismatch
Flags
DQA score
Status
View
All-Level DQA —
Combined score across both validation levels for the selected period. All-level DQA strikes the average of the Sub-District and District scores; the District score itself averages completeness and data-entry, and accuracy is the register-vs-hardcopy match.
My Holistic Report · service delivery + validation
One report combining your service delivery and attendance, home visits and services provided, school health, the data-quality validation for your CHPS zone, the CHPS-zone ranking for all zones, your individual indicator findings, and antigen coverage — with narrative, in the standard reporting format.
Validation Report
My Downloads
Date / time
Report
Facility
Format
No downloads yet.
CHPS Zone Ranking
Ranking data source · Admin
Upload the DHIMS2 monthly export (facilities as rows, indicator-month columns). For each facility, month and indicator, the Excel value becomes the ranking source, including a genuine zero. Supported fields include CWC attendance and registrants, FP acceptors, OPV1, Penta 3, Vitamin A, MR2, school children examined, schools visited and compatible home-visit columns. Any indicator absent from the Excel continues from records captured in the app. Saved to the cloud for all devices.
Standalone ranking page. The table compares the selected current-year period with the same period in the previous year. Missing current or previous values are treated as 0.
Ranking Report
Each indicator shows: current year score, previous year score, and change = current year minus previous year. Green means improved, red means declined.
Note: Change in Contribution is the main ranking and compares every service-area average for the selected current period against the same period in the previous year before calculating the final contribution. Average Score ranking shows only the selected current year: DQA, vaccination average, school children attended, home-visit clients, CWC registrants, and their total arithmetic mean. Number of schools visited is not part of the total average. For 2025, previous-year DQA is fixed at 95% for all CHPS zones.
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You are signed in for today. Please sign out (button, bottom-left) at close of duty before taking another attendance.
Service Delivery
Select a service delivery type.
Vaccine Delivery
Required.
Required.
Photo is required when the nurse is absent.
Sign In
Sign-in time is required.
Nurse name is required.
Rank is required.
Location of Duty
Required.
Required.
Required.
School Health
School coordinates are compulsory.
Required.
Select at least one if services are being provided.
Attendance has been saved. Now record each student reached through the selected school-health services.
Student record
General screening
Malaria testing
Vaccination / supplementation
Weighing / growth check
!Nutrition rehabilitation (CMAM)
This pupil is moderately or severely underweight. Capture their CMAM status.
BMI
Adolescent health
GIFTs programme
Name
Age
Sex
Services
Result summary
No student records added.
Home Visit Field Tracking
Coordinates are compulsory for home visits.
Required.
Required.
Child Welfare Clinic (CWC)
Photo is required when vaccine is absent.
CWC coordinates are compulsory.
Required.
Growth Monitoring & Vaccination
After CWC sign-in, first choose whether the child is an Attendance or a new Registrant. Registered children are stored so the nurse can search by registration number or name at the next attendance.
Select Visit, Attendance or Registrant.
Visit = a first contact recorded in the primary register only (not the GHS Nutrition/Child-Health register). If the same child comes again, record them as Attendance so they enter the GHS register.
🔍
Searches every CHPS zone. A child registered elsewhere can still be served here.
Only needed when children or their numbers are missing — after a reinstall, on a new phone, or to recover from the registration-number fault.
Continue from the hardcopy register
Enter the last serial and registration numbers already used this year for this CHPS zone. The app carries on from there. Numbers already saved in the app are also taken into account, so whichever is higher wins.
No child found.
This may be a child in the manual CWC register who has not yet been captured in the app.
1Child identification
The child’s first ever CWC date — from the health record or hardcopy register.
A landmark helps the next home visit find the house.
!Nutrition rehabilitation (CMAM)
Shown because this child is moderately or severely underweight. Capture their CMAM status.
3HIV exposure & EID optional
Leave as “Not asked” if the mother’s status is unknown.
4Infant & young child feeding
5Vaccination given today
Tick every antigen given. The app checks the doses that belong together in the Ghana schedule.
Date
Reg. No.
Child
Type
Age
Sex
Weight
Length
Height
Status
Feeding
Address
No growth-monitoring rows added.
Saved growth-monitoring records for this CWC session
Saved children remain listed here after saving. Nurse/Admin can delete a child register record before any growth-monitoring attendance is saved; once saved, only Admin can delete the child/growth record. Unsaved rows can be removed with the red × before saving.
Date
Reg. No.
Child
Type
Age
Sex
Weight
Status
Feeding
Address
Action
No saved records yet.
Other Services
Coordinates are compulsory for field activities.
Health Promotion
Required.
After you tap Submit & sign in, this form stays open so you can record the health promotion activity.
Close of Duty
Submitting this form signs you in for the day. To sign out at close of duty, use the Sign out button (bottom-left, or on your dashboard).
Health Promotion Monthly Report
Capture the Health Promotion register and generate the monthly report. For nurses, uploads open on the 1st–5th of each month.
EPI Monthly Vaccination Report
Upload EPI tally book pages, extract antigen and logistics totals, and generate the official monthly vaccination report.
Nutrition Monthly Report
Generate the nutrition register and official monthly nutrition and child health report from growth monitoring, CWC, EPI, school health and home-visit data.
Performance Presentation
Generate and download a PowerPoint presentation from the app records.
Home Visit Report
Generate and download the CHPS monthly Home Visit report here. This is a stand-alone report section and is separate from Home Visit data entry under Attendance.
Generate Home Visit Report
Download Generated Home Visit Report
After generating the report, use these buttons to download the monthly, daily, quarterly, half-yearly, or yearly Home Visit report.
CHPS Monthly Report · official CHPS monthly form
Generate and download the official Ghana Health Service CHPS Monthly Report here. This report is now kept with the Home Visit Report downloads, not inside Home Visit data entry.
Home Visit Daily Report
Start with Visit Details, then use Next at the bottom right to move through the household, member and service sections. You can also use + to reopen any section; your answers stay in place.
Visit Details
Required.
Required.
Required.
Required.
GPS location is required before submission.
Household Identification (eTracker)
Search a synced eTracker household or register a new one. All members served during this visit will remain linked to this household.
Select the CHPS zone to load its eTracker households.
No eTracker list loaded. A backup JSON file stays in this browser session; it is not uploaded.
Required.
Required for an existing household.
Required.
Enter GhanaPost GPS or a house number/landmark.
Required.
Enter at least one.
Choose an existing person to fill their eTracker identity fields. Confirm the details before recording services.
Choose the work actually done. These match eTracker and guide the individual service options below.
Select at least one eTracker work option.
New household profile (eTracker)
Complete these household facts before the first visit can be sent to eTracker. Do not guess an answer. eTracker generates the Household Unique ID during registration.
Enter the total number of household members.
Choose the actual toilet facility.
Choose the actual structure.
Choose the main source.
Choose the main source.
Choose the main method.
Choose the main method.
Choose the actual space.
Household health assessment
Observe the dwelling. The two risk ratings are worked out automatically with the same rules as eTracker.
Required.
Required.
Required.
Required.
Required.
Required.
Required.
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Select the correct saved visit, fill the profile answers above, then attach them. This does not create another visit.
Household member seen (individual service optional)
Required.
Required.
Required.
Required and cannot be in the future.
Required.
Required.
Enter a valid Ghana phone number (10 digits starting with 0, or +233…).
Required.
Age must be a number between 0 and 120 (zero is accepted).
Required.
Children Under Five
Required.
Enter a number (zero is accepted).
Required.
Services Provided to This Member
Select services for this member, if provided. A member may be recorded as present without an individual service.
Describe the other service.
Vaccination Service Provided
Select at least one antigen.
Health Promotion
Recorded as health education given to this client. Pick the topic and confirm the details — the client's age and sex are counted automatically under “Others”.
Malaria Testing
Required.
AFP Search
Enter a number (zero is accepted).
HIV Testing
Required.
ANC / PNC Service Provided
Select at least one.
Family Planning
Required.
Nutrition
Required.
Community IYCF (C-IYCF) Register — Home Visit
Capture only for children enrolled in / being followed up under the Community Infant & Young Child Feeding programme. These figures feed the monthly nutrition report.
Required.
Required.
Required.
Required.
General Health Screening (Cases Seen)
Select at least one.
Required.
Home Visit Photo
A photo is required for every home visit (admin setting).
The photo is stored with the date, time, nurse name, CHPS zone and GPS coordinates.
Blood Pressure Check
Enter systolic between 50 and 300.
Enter diastolic between 30 and 200.
Blood Sugar Test
Enter the sugar reading (zero accepted).
Required.
Referral & Remarks
Required.
Referral facility is required when the client is referred.
Continue Household Visit
Save this member’s services, then add another member under the same household visit or finish the household visit.
My Records
All records you have saved on the app: attendance, growth monitoring, school health and home visits.
Map of Field Visits
CWCHome visitSchool healthOther services
Attendance Records
Date
Nurse
Zone
Service
Sign in
Sign out
Status
Review
Actions
Home Visit Records
Date
Client
Zone
Nurse
Services
Referred
Review
Actions
Growth Monitoring & Vaccination Records
Use “Edit numbers” to fill in a serial or registration number for a child captured before numbering was switched on.
Date
Child
Serial No.
Reg. No.
Age
Sex
Weight
Status
Zone
Actions
Loading records…
School Health Records
Date
School
Pupils reached
Enrolled
Examined
Services provided
Zone
Details
Loading records…
Supervisor Dashboard
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CHPS Zone Scores — week, month, quarter, half-year and year
Scores are calculated from DQA plus vaccination, school health, home-visit and CWC indicators.
CHPS zone
Week
Month
Quarter
Half-year
Year
Today's Duty Schedule —
Home Visit Target — 12 per CHPS Zone per Month
CHPS zone
Sub-district
Households visited
Sessions
Households to visit (2026 target)
Performance
Status
Attendance by Service Type
Daily Sign-ins (This Month)
Punctuality Exceptions
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Date
Nurse
Zone
Sign in
Sign out
Issue
Vaccine Delivery Issues
Date
Zone
Issue
Detail
Photo
Monthly Performance Ranking
CHPS zones — by home visit performance
#
Zone
Households
Perf.
Nurses — by field days (punctuality shown)
#
Nurse
Days
Late/Early
Zones with Poor Attendance
CHPS zone
Sub-district
Days with sign-in
Working days so far
Coverage
Reports & Export
Full narrative reports in the AEMHD/DQA format with PDF, Word, Excel and CSV export.
📊 Performance Presentation (PowerPoint)
Generate a designed slide deck of all services — attendance, nutrition & vaccination, home visits, school health, health promotion, holistic scores, mapping and field photos — for any level and period.
Report Links
Use this section to open all monthly report modules for your CHPS zone. Data capture still happens in Attendance and Home Visit.
Build a Report
Integrated Supportive Supervision Checklist
Select the scope and period, auto-populate baseline performance from the app's records, add your remarks and corrective actions, then generate the supervision report.
Nurse Leave & Summary Reports
For supervisors and administrators. Record approved leave/excuse periods and download simple attendance or service-type summaries.
Public Holidays / Days Off
Any day listed here is subtracted from the expected workdays for every nurse, so nobody is marked absent for it. Weekends are already excluded automatically — add only weekday holidays and declared days off.
Date
Day
Name
Added by
Action
No holidays recorded.
Record Leave / Excuse
Fill in the required fields, then save. Leave and excuse-duty requests start as Pending and are only counted in attendance once an HR or Admin user approves them. Off-day rosters and Not-Applicable entries take effect immediately.
The staff member is off every week on the day(s) ticked. Those days are still counted as attendance and appear in the attendance book, carrying the sign-in and sign-out times of their previous working day.
Applies from this date onwards until the roster is changed.
This request is saved as Pending. A supervisor must approve it before the day(s) are captured into the attendance record.
Off Day is a rostered day off for this one member of staff — not a public holiday (those apply to everyone and are set in the Public Holidays card above). Enter the start and end date; a single day means the same date in both. No evidence document is needed, though you may attach a roster if you wish. Off days count as attendance, so they never reduce her percentage.
Not Applicable marks a nurse who does not take attendance on the app at all. No dates and no evidence document are needed — the exemption is open-ended. Her attendance is not calculated: every figure after her CHPS zone and sub-district shows N/A, and she is listed below the ranked nurses. Remove the record from the register if she later starts using the app.
If the connection is slow, the record is kept on this device and uploads automatically — you won't lose it.
Pending approvals 0
Approve to count the day(s) in attendance, reject to decline, or delete to remove. Handled names leave this list automatically.
Leave / Excuse Records
Nurse
CHPS zone
Sub-district
Type
Start
End
Status
Approval
Entered by
Action
No records loaded.
Nurse Attendance Summary
Simple attendance summary only. GPS and photo compliance are intentionally excluded.
Summary
Attendance summary
Nurse, zone, sub-district, period, expected workdays, days present, days absent, leave / excuse days, and attendance %. Ranked highest to lowest.
Full
Full attendance table
Every column, including late / early counts and average sign-in and sign-out times. Ranked highest to lowest.
Every member of staff appears here — nurses, supervisors and district officers alike. Sign-ins are read from both the field app and the Directorate/facility register. To leave someone out of the scoring, record a Not Applicable entry against her in the leave register above (for staff who do not take attendance on the app, e.g. some Nima Polyclinic staff): she still appears in every report, but her figures read N/A and she is listed below the ranked staff.
Green — 80% and aboveAmber — 74% to 79%Red — below 74%Attendance % = (days present + approved leave / excuse days) ÷ expected workdays. Approved leave counts as attendance.
Nurse
CHPS zone
Sub-district
Period
Expected workdays
Days present
Days absent
Leave / excuse (days)
Attendance %
Excuse duty
Annual leave
Study leave
Maternity leave
Off days
Other approved leave
Late sign-ins
Early sign-outs
Avg sign-in
Avg sign-out
Status
Generate a report.
Nurse Service Summary
Counts only the service type recorded for each attendance: CWC, Home Visit, School Health or Other Services.
Nurse
CHPS zone
Sub-district
Period
CWC
Home Visit
School Health
Other Services
Total service days
Status
Generate a report.
Nurses
Everything to do with the nurses, in one place. Tap a section to open it.
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Attendance at Work
Record your daily attendance at the Health Directorate or at a facility. Sign-out opens at 16:00.
Select your place of work.
Select the facility.
Rank is required.
Sign-in time is required.
Coordinates are required.
Today's Attendance
My Attendance —
Date
Place of work
Sign in
Sign out
Attendance Register & Summaries
The register lists every member of staff for each date with their rank, sign-in, sign-out and signature. Choose any period — a multi-day register repeats the same daily page for every day in that period, one day after another.
Each download uses the Staff group and Period chosen above. A multi-day period prints one dated register page per working day, one after another.
📊 Performance Presentation
Generate a designed PowerPoint of all services — attendance, nutrition & vaccination, home visits, school health, health promotion, holistic scores, mapping and field photos — for the whole district, a sub-district, or a single CHPS zone, by month, quarter, half-year or year.
Leave & Excuse Duty
Record approved leave, excuse duty and days off, declare public holidays, and download nurse attendance summaries with attendance percentages.
Administration
Global settings and user accounts (admin only).
Global Settings
Applies to all devices immediately.
CHPS Zone Establishment
Set once per zone. These auto-fill the header of the CHPS Monthly Report (No. of CHOs / CHMC / CHVs and Total Population). Population defaults from the population master if left blank.
CHPS zone
CHOs
CHMC
CHVs
Total population
Applies to all devices immediately.
Vaccination-history migration
Set the first date from which a CHPS zone has finished capturing old vaccination histories. From this date, monthly nutrition reports count only antigens newly administered during each visit; earlier green history remains visible and editable.
Health Promotion — data integrity
Scans every saved health promotion activity and fixes entries that break the rules: a missing session type, channel, SBCC material or venue is set to a sensible default, and where the “audience by category” total and the “audience by age & sex” total disagree they are reconciled (the category/audience total is treated as correct and the age & sex breakdown is made to match). Going-forward entries are already blocked at source.
Safe to run more than once — clean records are left untouched.
Growth Monitoring — antigen data integrity
Scans saved growth-monitoring records using each child’s recorded age at that visit. Antigens that were not yet due are removed together with their stored or estimated dates, so the child register and reports update consistently. You will see a summary and must confirm before any record is changed.
Admin only. Safe to run again after records have been corrected.
Data Records Manager
Admin can open the full details of every saved attendance, home visit, growth-monitoring and school-health record, and delete an incorrect record when necessary. Use this when a wrong entry must be removed so the nurse can re-enter it correctly.
Date
Zone
Nurse / Client
Summary
Actions
Select a dataset and load records.
Add User
User Accounts
Username
Name
Role
Rank
Signature
Scope
Status
Actions
Edit child record
Identification
This visit
Birth details
HIV exposure
Vaccinations / antigens given
Given antigens show green. Tap to unselect (remove) or select a new one.
Nutrition rehabilitation (CMAM)
Supervisor Review
Delete record?
You are about to permanently delete this record. This action cannot be undone.
Allow location
Assign roles
Generate presentation
Choose the level and reporting period. The deck is built live from the app's records.
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